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Study the Operations, Medical / Clinical Record Keeping and Prepare Functional Specifications for Clinical System for Oncology


  • Shweta Sandhu
  • Agency : Record Keeping, Medical Record, Clinical System, Oncology
  • Objective : The main objective of the project was to understand the operational process of a functioning oncology centre followed by development of functional specifications for the clinical process documentation with clinical backup. As a part of zero stage of implementation cycle which consists of process change identification workshop, detailed implementation planning and functional specification document preparation.
  • Background : Not Available
  • Methodology : For process flow analysis a 150 bedded, state of art leading oncology centre at Hyderabad was chosen. Operational process flow, with step by step data capturing at every stage with documentation was studied. Operational process flow, with step by step data capturing at every stage with documentation was studied. Both qualitative and quantitative method was used for the study.
  • Findings : Various stake holders at Cancer Hospital were interviewed. Following, an elaborate document of their existing process flow was made which was further sent to parent hospital for approval and authentication. After analyzing the scope of the product and various work rounds available voids in data capturing were identified. A functional specification document was prepared for the technical team consisting of what information has to be captured, which field shall capture it, who shall capture it, which all other areas it will be displayed in, master’s for the same were created after extensively. Data captured were tabulated and a sample copy of the same was created and added on to the existing report. Completing the stage zero of the project the details were sent to the parent hospital for their approval post which it shall be sent to the technical team for development. Another important part that was deeply looked into was capturing and presentation of this data according to existing standards in the healthcare.
  • Recommendations : Not Available
to understand the operational process of a functioning oncology centre followed by development of functional specifications for the clinical process documentation with clinical backup